Parent Handbook

A complete overview of our policies and procedures for the 2025-2026 school year is in our Active Play Parent-Handbook 

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Schedule and Dismissal

Students enrolled in our after school enrichment program (ASEP) are picked up by our instructors at school dismissal (3:15 pm) and taken to the cafeteria for snack. Students are only allowed to eat nut-free snacks brought from home - we will not provide snacks. Snack time will be 3:15 - 3:30 pm. At 3:30 pm, once snack and check-in has been completed, students will be escorted to their assigned classroom by our instructor to begin the enrichment.

Classes run from 3:30 pm to 4:25 pm at which time students are escorted to the lobby by the instructor for dismissal. Dismissal is promptly at 4:30 at the main entrance. Students transitioning to aftercare (Champions) will be picked up directly by Champions staff at dismissal.

Parents MUST sign out their students BEFORE picking them up. Please ensure that all pick-up persons are placed under the “Authorized Pick-Up” section when completing registration via TeamSnap. 

Please inform us if your child(ren) will not attend ASEP or if someone other than an authorized person will pick up your child(ren) by emailing:

BancroftEnrichment@ActivePlayLLC.com

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Registration

Registration is on a first-come-first-served basis as classes are subject to minimum and maximum enrollment. Early registration is strongly encouraged. Once a class reaches capacity, registrants will be placed on a waitlist. If space becomes available, registrants will be notified by email with next steps. If no response is received by the requested time, space will be offered to the next person on the waitlist.

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Late registrations are accepted if/when spaces are available, with potential late fees and with the permission of the instructor

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Financial Assistance

If you need financial assistance, please email BancroftEnrichment@ActivePlayLLC.com  

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Payment, Refund and Cancellation

Payment for classes is due in full to enroll in ASEP and can be made through TeamSnap. Please note TeamSnap charges a processing fee. 

 

ASEP reserves the right to cancel classes due to insufficient enrollment. Families will be notified via email of any cancelations and given the option of either switching into a different program or issued a refund for the canceled class.  If school or class is canceled due to inclement weather or other events, we will attempt to reschedule classes, but this is not guaranteed.

Refunds are given for regular session registrations canceled before the second class meeting of the session, minus the 20% non-refundable deposit and $25 cancellation fee. There are no refunds for cancellations after the second ASEP class. There are no refunds or make-ups for missed classes.

 

Behavioral Expectations

Students are expected to be respectful and act in a manner appropriate for a school environment. Persistent behavioral issues will be addressed with parents and could result in dismissal from the ASEP session.